Create and email news posts with “Made for Email” in SharePoint News Templates

All the users of SharePoint Online might have noticed few new set of templates coming in their way when they create a news post within the mighty News Widget. A new “Made for Email” template is appearing when SharePoint users try to add a news posts. This write-up is the explanation of what those SharePoint newsletter templates really are and how they differ from the regular news post pages.
Read more: DMS into an Email Management

How News Posts worked Earlier?

For the better understanding of the new upgrades and templated within SharePoint Online, it is quite important to understand how these thing used to work earlier.
Earlier it was 2 step process to create a news post and email it to all the users.
Step 1- Creation of the News Post on SharePoint.
Step 2- Organization leveraged “Promote” SharePoint button to send email.

How is New “Made for Email” News Post Templates different?

With an upgraded and new feature “Made for Email” the news posts creation process have multiple features like:
1. These are pre-configured with an email/newsletter for better look and feel
2. Optimized in various terms like layout and web part selection for distribution via Outlook newsletter templates.
3. After publishing the option, an automatic option appears. The option allows you to send an email to the recipients directly without any further processes and clicks.

Steps to create a news post using the new “Made for Email” templates

To create a news post with the new template feature you can follow the steps jotted down below:

1. Choose a News Post from the News Web part.
2. A template labelled as “Made for Email” appears on the top right corner of the screen.
3. After you select a given template, you can see the preview on the right-hand-side.
4. Now click the create post button appearing on your screen.
5. Email template selected by you will appear on the page. Nane it and then click the Post and send button.
6. When you click the button above, the post will be published and put to the News Web Part. It will then show the email screen automatically. Keep in mind that the email's body will already contain the news post. The blanks can be filled in here. Press the Send button.
7. You will receive a confirmation message.

Few Important points to remember

1. It's likely that you'll notice that these new "Made for Email" templates don't allow you to add the standard web elements you see when creating pages or normal posts. The left-hand sections of the website are devoted to standard email material, such as text, photos, and videos.
2. The "Made for Email" templates are optimized for distribution and email client layouts.
3. This feature is still available to you if you still choose to draft pages using the new templates.

FAQ’s

Can you save an email template to SharePoint?

A made-for email template will appear on your website alongside your regular templates if you save it as a custom template. Webpart scoping and send-as-email functionality will remain intact in news produced using this template.

Can SharePoint send automatic emails?

You can use Microsoft Power Automate to write emails that are automatically delivered whenever new information is added or when data is modified.

What are some effective ways to customize Outlook newsletter templates to increase engagement with your audience?

To optimize Outlook newsletter templates, focus on crafting a compelling subject line, using clear visuals, personalizing content, segmenting your list, adding strong CTAs, keeping the design clean and scannable, optimizing for mobile, and regularly testing different variations.

• Deepak Kapoor
• Mar 26, 2025