The idea of the "Modern Workplace" in today's business environment is becoming more defined by technology-driven strategies. SharePoint, a platform that has changed the operation of various businesses is at the forefront of this change. Its role in the contemporary workplace shows a dedication to improved efficiency in the workplace.
In the digital age, staying in touch, and exchanging documents and information can easily become too much to handle. For decades, SharePoint has been consolidating organizational resources in a streamlined process which increases productivity in the workplace.
However, if SharePoint is set up carelessly and without following design best practices, it becomes a burden rather than a help for the businesses. In this blog, we will be discussing how you can create a compelling SharePoint page design so that the SharePoint site is effective and engaging.
Read More: SharePoint Best Practices
What is a SharePoint team site?
A SharePoint team site is created to help you and your team maintain access to the documents you use daily. These include making and maintaining information lists, working together on file storage, and much more. To keep team members informed, it's simple to add documents, significant events, to-do lists, and more to a team site in SharePoint Online.
Read More: SharePoint Management
What are the features of the SharePoint team site?
Even though a team site in SharePoint Online offers a lot of functionality, there are a few of its features that you might find beneficial:
- Lists: Some of the pre-made lists like contacts, events, tasks, announcements, and links are included with a SharePoint team site. These lists can be expanded and altered according to your needs and preferences. To use the data, you may also import Microsoft Excel spreadsheets into your lists.
- Document Libraries: You can share files with your team members with the help of a SharePoint library. You can manage, edit, and share Important documents from a single location. With all of your project-related data kept in one convenient location, you may save time by doing this.
- Discussion Forums: One of the best sharepoint best practices is to minimize using email and use a discussion board on a sharepoint team site. Team members can create specific threads that make it easier to track previous discussions instead of creating lengthy emails daily.
- Surveys: You can create surveys on a SharePoint Online team site to get feedback from your team members. All you have to do is formulate the questions, choose the appropriate response options for the group, and then distribute them for completion.
Why you should create a SharePoint team site?
Some of the reasons to create a sharepoint team site are as follows:
- Centralized collaboration:
It is an excellent resource for project collaboration as you can share and manage the documents in a simplified manner.
- Improved Organization:
You may save all of your documents on a single platform, which saves you from the trouble of finding documents in email. By doing this you will not lose your important documents.
- Real-time Updates:
All team members can have access to editing of documents, ensuring that everyone is working with the most recent information.
- Integration with Microsoft 365:
One of the sharepoint online best practices is that these sharepoint sites can be integrated with Teams, OneDrive, and Outlook.
- Custom Permissions:
You can manage the access to documentation or content ensuring privacy and security for all team activities.
How to design a sharepoint site?
A thoughtful sharepoint design ideas is important for producing sharepoint sites that are both appealing and useful. You can significantly increase the efficiency of your content by making sure that it is both user-friendly and has an eye-catching appearance. When creating SharePoint pages, you must keep the following design principles in mind:
- Keep the content above the fold: The majority of you have probably seen that site owners frequently add good content to their websites, but users must scroll up and down a lot, and nobody puts in this much work. Placing all or the majority of the information above the fold is usually advised for making the modern sharepoint page design .
- Reduce the white spaces: SharePoint builds a lot of white space into its pages by default. It adds to its aesthetic appeal, but it also takes up valuable space on the page. It would be advisable to reduce the amount of white spaces.
- Use text headers: You must utilize text headers. They will help you organize the main sections so that your users will find them more aesthetically pleasant and intuitive. For best sharepoint designs, use relevant and descriptive URLs and titles. While user-friendly URLs facilitate easier browsing. Clear titles help consumers understand the information quickly.
- Use Page anchors to link text sections: There are many advantages of using the text headers such as that they turn into linkable anchors. This is quite helpful when you have a website with a lot of text on it and you want to guide users to a particular section within a page. It is very much handy when Attempting to create a Table of Contents.
- Create 3-column layout and a vertical column: This advice works only when you are trying to reduce the white space on the screen. You can also achieve this by using a 3-column layout which is available. If you want to reduce the white space horizontally then it is highly advisable to create a vertical column.
- Do not embed libraries or lists: One common error made by website owners is to incorporate whole lists or libraries directly onto the pages. Sure, there are web parts for those, but this approach has a lot of issues. You should use quick links for a better navigation experience.
- Disable the page comment: It might be a good idea to add page comments but they add no value to your website. It is always advisable to deactivate them. Any conversation or comments should occur in Teams or Yammer.
- Keep site navigation clean: This is not much about how to design sharepoint site but about the maintenance of the site. You do not want the site to have numerous links. Seeing the links might overwhelm the users. You should reduce the number of links and group them into sublinks.
- Hide site navigation if needed: This is also another navigation tip and this is applicable for Communication sites that are a part of the hub. In SharePoint, if you connect with the communication site to the hub you will see there a 2 sets of navigation. This might confuse users so it is highly recommended to hide the site navigation to keep the site crisp and accurate.
- Do not hide site navigation on Team sites: Do not confuse this with the tip mentioned above as it applies to the team site only. If you hide this feature this will hide a link to the recycle bin. It would be a long process to get back to team site navigation so you must leave it as it is.
Learn More: SharePoint designer workflow to SharePoint online
Other additional tips:
Some of the additional tips are as follows:
- You should include relatable and well-chosen images that enhance your content. You should avoid using too many stock photos instead you should choose images that improve the overall look of the page.
- For best sharepoint design tips it is important to provide accessibility in design so that all users can interact with and make use of a SharePoint site's features and content. Attending to the various demands of users encourages inclusion and improves the efficiency and functionality of the platform.
To conclude, For any kind of project you're working on, a team site in SharePoint Online may be a wonderful collaboration tool. With the help of these tips, you may begin creating a simple team site on SharePoint Online that will facilitate communication and teamwork.
FAQs:
- What is the best way to organize a sharepoint site?
Some of the best ways to organize a sharepoint site are as follows:
- Use metadata to tag and find your documents
- Centralize and reuse whenever possible
- Design a site architecture
- Do not use sharepoint to replace your relational database
- Assign permission to groups but never to users directly.
- How to improve your sharepoint site performance?
There are some of the ways by which you can improve your sharepoint site performance are as follows:
- Optimize your images
- Use the content search web part instead of the content query web part
- Adding a content search web part to a sharepoint page
- Prioritize using content delivery networks
- Reduce the use of web parts
- Use the page diagnostic tool
- What are the ways to secure a sharepoint site?
Some of the ways to secure a sharepoint site are as follows:
- Make use of groups to manage user permissions
- Minimize the use of item-level permissions
- Use separate site collection for external sharing
- Control anonymous sharing
- Classify the data you store in SharePoint
- Monitor sharepoint for changes and access events
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