An organization’s success hinges on two primary pillars—its employees, and how employees harness the information to make better decisions. In a dynamic business world, decision making must be fast, accurate and timely, otherwise opportunities are lost.
Data is the new gold—as the adage goes—and becomes a reality when the organization is making data available to all employees who need it at the point of decision making. This empowers employees and becomes a game changing capability. Ensuring free data flow within the organization is a challenge, but not impossible when proper tools and technologies are employed.
Technologies that facilitate collaboration amongst employees build trust and confidence and create an enabling environment where employees readily share information to help each other. Often a wealth of information and experience is trapped within the organization and a collaborative environment helps to unlock the untapped information which drastically reduces the learning curve and helps to make informed decisions.
Yet, a collaborative environment must be nurtured and designed carefully to embed it into the fabric of the organization by providing enabling tools and processes. This helps promote frequent interactions to exchange ideas and information and have a shared vision of organizational goals. Over time, the results are amplified as collaboration becomes a cultural attribute and employees flourish in an environment enriched with the cross-fertilization of ideas.
Generally, a collaborative organization is built on a foundation of four pillars.
Communication: Communication is a basic building block for a dynamic work environment wherein managers and employees engage quickly and easily; different teams can collaborate to execute complex projects; and leadership can communicate organizational vision and shared goals. A tool that brings people together to discuss and share ideas bolsters communication.
Data management: Meetings and discussions result in sharing data and information. These are valuable assets and repositories and the collaboration platform must enable easy exchange and sharing with storage and management features to allow free flow of information.
Secure environment: Collaborating in a secure manner across a connected workplace is crucial to team work while designing products and complex projects that require iterations. At the same time access to information must be regulated to provide access only on a need-to-know basis.
Productivity tracking: Keeping track of project time lines, employee contribution and productivity impact the quality of deliverables and the collaboration platform must enable visibility to measure productivity metrics.
How Titan Workspace Helps
Built on a Microsoft SharePoint platform, Titan Workspace is a power-packed collaboration tool that is continuously enhanced to incorporate features and functionalities based on customer feedback. Some of the highlights of Titan Workspace comprise the following.
Document Management: File segregation enables employees to store documents in personal folders, department wise or set up shared folders. The document management module of Titan Workspace provides lot of flexibility, including the ability to move and copy files across different libraries, marking favourites, synching documents to a local drive, and much more. At the same time, users can customize functionalities by accessing document libraries from Office365 sites or MS Teams channels.
Granular Permissions and Access Control Role-based access to documents empowers the user to control the sharing of resources by giving rights and restricting the ability to make changes according to the role of the user. Permission-based access makes the platform highly secure as permission rights are bestowed on the person sharing documents. Granular access control make it safe to onboard external collaborators on to the platform.
Tracking and Monitoring Tasks and Workflow Managers can set timelines to tasks assigned to employees and track progress on a dashboard. There is flexibility in creating new tasks and recurring tasks, tasks for Teams meetings or any Teams channels. A Kanban dashboard gives full view allowing employees to manage tasks by creating different buckets.
Collaboration enables teams of specialized people from across departments, partners, customers and even competitors to come together and create greater value. With the right tools and processes in place, disparate people and teams can meet in an agile manner to get work done quickly and solve problems which would not have been possible individually. With an increasingly dispersed workforce, collaboration is not an option and businesses must collaborate better and engage deeper to retain the competitive edge.