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Collaboration Challenges in Workplace and How to Overcome Them

Are you worried about all the challenges that come along with working in a team? Do you want to know how to deal with these collaboration challenges? When you work in a team it brings various obstacles and challenges. It is essential to overcome and solve those issues and move forward in the project. Here are some of the most common collaboration challenges and their solutions to help you in your workplace. Read on!

Workspace Collaboration

Collaboration means working as a team to achieve a common goal. Regarding the corporate workspace, this collaboration becomes essential among colleagues and teams working on the same project. Employees working for the company from different locations are connected to finish the work through collaboration.

A large business encounters challenges in collaboration that a single person can not solve. Working with collaboration makes solving issues possible. With collaboration, the company's workflow becomes very smooth, seamless, and productive. Collaboration makes the working place more contagious and improves the company's working environment. It optimizes the operations involved in the business and develops a friendly relationship among the company's employees. Collaboration increases the potential probability of the company's success.

Collaboration Challenges and Solutions

  • Lack of Communication

Communication among the teams and team members greatly affects the company's productivity and creates a lack of collaboration. It is essential that every member puts effort and gives their ideas for the betterment of the project. Many employees have hesitant behavior in a team to be involved in projects. According to a survey by Project Management Institute, 33% of projects fail due to a lack of communication.


Every company is appreciated if its work culture suits open communication and friendly behavior. The team lead has to engage the team members and encourage them to give their insights and ideas about the project. Hence many companies invest in team outings to create better friendly relations and an easier communication atmosphere among the team's employees. Also read about Organizational Collaboration

  • Undefined Goals

When a team is assigned to a project, it has to plan and set goals to complete the task properly. Working without a vision can unnecessarily impact the quality of the work and becomes a challenge of working in a team. It becomes difficult for the team leader to assign their work and involve all the team members without having a set goal. The team members can work cluelessly, affecting the company's productivity, efficiency, and motivation.


Teams have to start a regular meeting session and discuss goals. Set small targets in every meeting and complete them by the next. Regular updates should be taken from every team member to see the growth of the projects happen smoothly and equally. Better communication should be established using a unified platform and see the changes happening in the project together in real-time.

  • Lack of Trust

The most important key to building collaboration in a team is trusting your team members. Building trust is a difficult task initially. This factor can be a barrier to collaboration. The trust-building span has minimized to get the best results out of the team. Not trusting your team can run the work atmosphere and affect the company's growth, synergy, and productivity.


Trust building requires a lot of communication among the teams in the workspace. Each employee should be comfortable enough to express his views and opinions forward. The organization's leaders must set goals and promote more and more communication throughout the company.

  • Responsibilities and Engagement

This is one of the most common collaboration problems. It becomes very difficult for employees within the individualistic mindset to get along with others. If they haven't got a proper definition of their responsibility to work in collaboration, they can deny working together. Without the knowledge of their responsibility, engagement would not be possible.


To create collaboration among the team, the members of the team must know their roles as well as others. That will result in the unique contribution of everyone in the team towards the same goal. When all members know their responsibilities properly the work hours become fun, and the result becomes extremely perfect.

  • Lack of Transparency - A Collaboration Problem

Keeping your data restricted to you won't help anyone but rather restrict the workflow of other members. When the whole team is working on the same project, the data has to be shared among the team members to know the proper working of the project. Suppose someone doesn't share the proper information about the efficiency and productivity of the projected decrease. Not being transparent also leads to a lack of trust among the members which becomes a collaboration problem.


To increase transparency, all team members should be aware of everything happening in the project. All files and documents should be shared without any hesitation. More commutative meetings must be organized to know the project's progress to avoid last-moment surprises, misunderstandings, and miscommunication. All the information must be intimated to the group, their leaders, and the employees.

  • Wrong Strategies

Unable to follow good strategies stands as the biggest challenge in front of collaboration. Great ideas come around every time but are sidetracked maximum times. A lot of conflicts start growing when there are too many smart people working together.

Many opinions lead to chaos, and a proper strategy cannot be made. Without a clear strategy, only confusion and meetings occur. Due to this, productivity and efficiency get affected.


To solve this issue, the first advice and plan should be asked of the stakeholders. Proper methodical planning should be prepared and start working with an active strategy. Working on the same plan without any objection throughout the project will increase the company's productivity. Hence to prevent the team from getting confused, it is essential to follow a planned strategy to keep you organized. This planning must be updated with the completion of the task.


Team collaboration is a tough task to get the organization's task done. As it is one of the important pillars for the business's success, it should be done effectively. To make it happen, first, you need to recognize the challenge and then work toward its solution. You can take the earlier mentioned tips to keep the team together. Learn more about Healthcare Workflows for Marketing Automation


What are examples of collaborative problems?

Collaboration comes with same problems like

  • Trust issues among the employees
  • Communication gaps
  • Improper strategies
  • Unclear responsibilities
  • Lack of transparency
  • Unclear goals

How do you solve collaboration problems?

The easiest way to solve any collaboration problem is by making communication easier. When communication among the employee's increases, trust builds, a friendly work atmosphere, and responsibility will be easily assigned.

What makes collaboration difficult?

Whenever there is a difference in thought about communication among the team members, the collaboration does not persist. Team members restrict themselves from sharing their opinion and views due to a lack of Communication.

What can go wrong in collaboration?

Collaboration brings a lot of smart brains together. But sometimes many ideas and opinions among the employees contradict each other. This brings confusion and does not show any concrete path to follow.

What is the negative effect of collaboration?

In the collaboration system, everyone's work is related. If one team member delays the work, the complete project gets delayed. This ruins the atmosphere of the working space. Lack of trust grows, and the productivity of the team decreases.

Learn More about: Digital Workplace Strategy Guide and Business Process Optimization

  • Deepak Kapoor
  • December 01, 2022
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