We live in a time where businesses compete against each other in the continuously developing technology space. Nowadays businesses need to offer services that are cost-effective and make business operations streamlined. How project management helps in such activities is that it ensures that the right amount of time and money is invested to get better outcomes. From the earliest stages of planning to the performance of the task, will be performed to the required standards.
It should also be noted that types of project are also created according to the business needs to enhance productivity. With a proper alignment of project management and the organizational structure, organizations will measure their performance more efficiently. This helps increase the trust of all stakeholders associated with the organization. In the fast-changing environment, businesses do not remain sustainable if they are not reliable and efficient.
With the right tools and strategies businesses can execute projects that bring success and growth to the organization. Titan Workspace when integrated with SharePoint provides a comprehensive solution that helps businesses manage projects efficiently. It also helps maintain collaboration at all levels. In this article, we will know how Titan Workspace can transform the system of managing projects in the changing landscape.
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A temporary assignment that is undertaken to create unique results, products or services is termed as the right definition of a project.
They also have clear objectives and limited resources. Their outcomes are deliverable in the form of product, service, or other outcome.
Depending on the factors there are several types of projects and some of them are:
- Temporary nature: The project can be big or small depending on the size of the business. It involves certain teams, but it has a start and end date.
- Unique results: As projects are not routine operations their outcomes are in the form of a product or result.
- Defined scope and objectives: Every project comes with several goals and deliverables.
Characteristics of a Project
We all know that a project is a set of interdependent tasks that have a common goal. Some of the project characteristics are as follows:
Distinct and Defined Time Frame
There are indeed projects that run over several years, however, this is not the case for every project or endeavor. In any initiative or project, there is always a definite starting and closing time frame. It is a synopsis of what shall happen in the period between the start and the close.
It delivers a unique outcome
All projects are unique and there are several types of projects in project management. Since they create something that has never existed before – an outcome that is unique and exclusive to that particular project. There are no two same projects they have different outcomes and are unique.
- There are time, money, quality, and functional limitations within which a project is executed.
- There is always a tendency to mix projects with business processes. A Process consists of a set of established sequences of actions to perform a specific function for instance expense reimbursement approval. It defines how that activity is to be executed and completed every time.
How does SharePoint with Titan Workspace enhance project management?
Since it’s a known facts or that all the projects comes with various characteristics, having different importance and this is what makes a project “A Project.” Microsoft SharePoint is a suite of powerful tools. And one of those is SharePoint Project Management that helps in collaboration and project management. Project Management in SharePoint has multiple features to look on including:
Document Management System with Unified Dashboard
SharePoint helps in storing documents at a centralized repository eliminating the need of any multiple files and folders. But is it really easy to leverage the unique features of SharePoint Document Management System.
For some it can be a “Yes” but for majority it is a big “No.” The reason behind this difference is the expertise in coding skills and experience in handling SharePoint technicalities.
But at Titan Workspace we provide simplified SharePoint to our clients ensuring to resolve all the technical challenges they face. Our intuitive document management system is easy to save, secure and share files. Moreover our unique architecture surpasses the 5,000 threshold limit of SharePoint enabling you to secure Millions of documents within your own unified dashboard.
SharePoint Task Management
Project Management feature of SharePoint enables teams to collaborate and track progress of any ongoing task and or project within the organization.
Now if we consider Titan Workspace’s Project and Task Management module has some of the top-notch advanced features that provides a consolidated view of tasks, gives real-time updates, granular access control and better management of events. Its extension to SharePoint means that the team members have an ear to the ground on any updates.
Customizable workflow
SharePoint workflows help in automating the business process flow. Employees must make sure that the tasks are completed and it get approved.
Titan Workspace expands this functionality with customizable and pre-built workflows made according to the project scenarios with a series of steps.
Secure file sharing
In SharePoint, businesses can transfer documents and other relevant project information securely. It assists in safeguarding firms from dripping off any important details and therefore preserving privacy.
The features like access control and role-based permissions preserve the security of critical project information. Only qualified team members can access the documents.
Read More : Workflow Automation and why is it important
Why should businesses choose Titan Workspace for project management?
Changes during the life cycle of projects is inevitable. Titan Workspace along with SharePoint improves the overall user experience through a platform that anyone can use to navigate. Although it might be challenging for users to manage the capabilities of SharePoint. However, a few of how Titan Workspace can simplify SharePoint are as follows:
- User-friendly interface: The easy interface is what you get in a low-code/no-code platform. It has been built in a very simple way so that it can be easily controlled by a non-technical person.
- Simplified and cost-effective: Titan Workspace focuses on simplifying SharePoint deployment while also reducing the overhead costs of deployments. There are lots of ways to embed it into M 365 groups, all without needing to purchase licenses.
- Improved collaboration with external users: This way project managers can bring in external users (suppliers, clients, and investors) to the project. Dedicated portals can be used as they enhance communication among team members. It monitors the tasks and provides file sharing without some other software.
- No additional licensing requirement: Titan Workspace can be deployed directly within the existing M 365 tenant of an organization. This means businesses can manage their projects without paying for additional licenses. It promotes efficient use of resources.
In summary, knowing how to effectively manage the project is very important in this evolving business landscape. Titan Workspace enhances the functionality of SharePoint thus simplifying project management to drive the success of the business.
FAQ
- How to use SDLC in the project?
There are various possible applications of SDLC in a project like Requirement Gathering, Planning and Design, Build, Test, Deploy & Maintain. You can also build projects using the waterfall model or agile methodology.
- What makes Titan Workspace different from other No-Code/Low-Code platforms?
Titan Workspace focuses on extending the features existing in sharepoint. It helps businesses improve collaboration and productivity among team members without needing any coding skills.
- Is Titan Workspace suitable for small or only large enterprises?
Titan Workspace is built for businesses, regardless of the size. It provides scalable benefits for both small and big businesses.
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