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Transform Your DMS into an Email Management tool with Titan Workspace

Does your inbox resemble a never-ending avalanche of emails? You're not alone.  Email management has become a major headache for businesses today.  With tons of emails flying back and forth every day, inboxes are constantly overflowing. This can make it tough to stay organized and find important information quickly.

What's worse, this email overload can slow you down and make you miss important deadlines.  But there's a solution! Many businesses already use document management systems (DMS) to keep track of files and documents. But did you know you can connect your DMS to your email management system or email manager, like Outlook?

This might sound fancy, but it's quite simple. By connecting your DMS to your email, you create a powerful system that can transform the way you handle emails.


What is an Emai Management system?

An email management system tackles the ever-growing volume of emails by integrating with your existing email client. It acts like a digital assistant, offering features to streamline communication and boost productivity.  An email management tool helps you organize emails by prioritizing important messages, setting up automatic filing rules, and improving search functionality. It can also facilitate collaboration through shared inboxes. By automating tasks and making emails easier to manage, an mail manager for outlook frees up your valuable time.

How does an Email Management System for Outlook Emails work?

Imagine a central location where you store all your emails and documents together. That's what you get when you integrate a DMS with your business email management system. No more switching between different programs! This makes it easier to find what you need and reduces the risk of losing important emails buried in your inbox.


Email Management

Plus, your DMS likely has some great features you can use for your emails too. Features like advanced search tools, so you can find specific emails in a flash. Version control ensures you're always working on the latest version of a document, even if it's attached to an email.  And access permissions let you control who can see and edit your emails, just like any other document.
It's very clear that by treating emails like valuable business records within a mail manager for Outlook, you can improve organization, meet regulations, and keep a tight grip on your information. So, ditch the email chaos and unlock a new level of email management with the help of your DMS!

How does Titan Workspace transform your DMS into an email management tool?

Titan Workspace comes in with a game-changing solution for businesses. It transforms your existing document management system (DMS) into a powerful email management system for Outlook emails. This means businesses can streamline their entire business email management process and finally get organized!
Now let's talk about how it is done. With a central location where all your emails and documents live together, the email management tool provides ease. That's the magic of integration. It seamlessly connects DMS to Outlook emails, creating a one-stop shop for managing Outlook emails and attachments.


What makes Titan Workspace's mail manager for Outlook different from others?

The solution providers offer customizable options according to the business needs and demands. However, the list of features for the email management tool includes:

  1. Effortless Email Storage: Save emails and attachments directly to your DMS with a single click. With no more manual file transfers, businesses can save precious time.
  2. Smart Organization: Filing of Meta Data (like subject, summary, and title) to your emails, making them easier to find later. You can even customize these labels for a perfect fit.
  3. Automatic Attachment Filing: No more hunting for attachments! With the solution integrated, you can extract attachments from emails and file them neatly in your DMS.
  4. Seamless Workflow Integration: This powerful email management system for Outlook works alongside your existing processes as an add-on to your DMS, minimizing disruption.

What are the benefits of turning your DMS into a mail manager for Outlook?

Transforming your document management system (DMS) into a mail manager for Outlook with Titan Workspace offers numerous benefits that streamline email management and enhance overall productivity.

  1. Centralized Email Management: Store and organize Outlook emails and attachments within your DMS for a comprehensive email management system. Businesses can witness 70% more accuracy and speed while finding the right document.
  2. Enhanced Searchability: Automatic metadata addition (subject, summary, title) to emails and attachments for improved search and organization within the DMS.
  3. Effortless Metadata Setup: Flexible architecture allows setting up metadata during importation, streamlining the workflow.
  4. Seamless Integration: With seamless integration within the existing M365, businesses can save bucks.
  5. Increased Productivity: A streamlined business email management system boosts collaboration and productivity up to 40%
  6. Centralized Repository: Consolidate critical Outlook emails and attachments in a single, easily accessible location.


  1. What is meta data in email management system?
  2. In an email management system, metadata serves as structured data about an email, encompassing details like sender, recipient, title, and subject.

  3. Is Outlook an email management system?
  4. Outlook qualifies as a prominent email management system, enabling professional communication through sending, receiving, organizing, and searching functionalities for emails.

  5. Is it possible to extract meta data in DMS from mail?
  6. Yes, it is possible to extract meta data from emails and save into the local repository. Filing of meta data can be also customized according to the needs and demands of the business.

  • Vidit
  • Apr 24, 2024
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