Documents across plants, email and Excel. Paper moving between sites. SharePoint slowing down at scale.
Titan Document Management System, deployed in 2023 inside GFL's existing Microsoft 365 tenant.
14 million documents governed in one tenant within a year, searchable in minutes, with full audit trails.
Documents were growing faster than the system built to hold them
GFL, a leading fluorochemicals manufacturer headquartered in Dahej, Gujarat, runs engineering plants across several locations. Every day those plants generate the paperwork that keeps the business running.
“Where is it saved”
Documents lived across folders, email threads and Excel sheets.
“Which copy is final?”
Several versions of one file circulated at once, causing errors.
GFL needed centralized, secure storage for live data, fast retrieval, and proof of compliance with industry and data-privacy rules, on a budget and a short timeline.
A systematic rollout inside the Microsoft 365 GFL already owned
Titan's Document Management System was layered on GFL's existing SharePoint and Power Automate. No new vendor cloud, no data leaving the tenant, and an interface employees already knew, so adoption came with minimal disruption.
- 1Consolidate
One home for every document. Files from email, Excel and paper registers brought into a single repository.
- 2Structure
Filed the way people search. No-code custom metadata for every document type, set up by business users.
How GFL's content is organized. Library names are illustrative.
What changed in the first year
| Area | Before | With Titan Workspace |
|---|---|---|
| Centralization | Files spread across folders, email and Excel | 14 million documents in one tenant, open to authorized users |
| Search | Long hunts, irrelevant results | Found in minutes, from any location |
Titan Workspace has revolutionized our document management process. The consolidation and filing of documents into secured and all-time available repositories have made it incredibly easy for us to locate them quickly. This efficiency has not only saved us valuable time but also significantly improved our document control and collaboration within and outside the organization. I highly recommend this platform to any organization looking to enhance their document management system and team collaboration.
Group Chief Digital and Information Officer, Gujarat Fluorochemicals Limited