Inefficient Management and Organization of Documents for Multiple Properties
Real Estate management companies face a challenge in managing and organizing documents for each of their properties. Multiple internal property managers may have access to all or select properties, but without proper document management and governance, all documents are accessible to other users, risking control and security.
Titan Workspace provides property-specific document repositories, granting access only to selected users. A governance mechanism is established for user-specific document security, with options for read-only, edit, download, or print with version control and history.
Document uploads to the relevant property repositories require approval and can be tagged with properties and metadata such as document reference number, type, category, and validity date. Revoking document access is simple and the system sends notifications to all users based on actions taken.
Better Document Management
By creating property wise document repositories, it helps to manage and maintain documents for each property effectively.
Improved Access Control
The system allows only selective users to access the documents, reducing the risk and increasing document control and security.
The governance mechanism in the system allows setting user-specific document security such as read-only, edit, download, or print with access control and history.
The uploading of important documents to their respective property repositories can be done through an approval process, ensuring the authenticity of the documents.
Revoking document access becomes easy and the system notifies all users based on the action taken, improving document security.
Teams applications that make it work