Microsoft gave you a platform, not a finished document management system. Titan adds the governance layer — natively, inside the Microsoft 365 tenant you already pay for.
Available to build — none of it included
SharePoint is deliberately unopinionated. That is a strength at ten users and a liability at a thousand.
Nothing forces metadata. Within two years the same contract sits in four places, in three versions, and search returns all of them.
Enforced classification, AI tagging on every upload
No native multi-level approval. Every flow is hand-built in Power Automate, owned by one person, and breaks when a column is renamed.
Unlimited rule-based workflows, configured not coded
Inheritance gets broken for a one-off exception and never restored. Nobody can say who can see a folder, or why.
Owner, editor and viewer per folder — access follows the role
Guest links drop partners into raw SharePoint. So files move to email, Dropbox or ShareFile — a second estate you cannot audit.
Branded client, vendor and investor portals in your tenant
Purview answers an admin’s query, not an auditor’s. Assembling evidence per document is manual, every single audit.
Per-file audit trails, ready for ISO, SOC, HIPAA and FedRAMP
Copilot reasons over the structure you already have. Where metadata is empty and versions conflict, it answers confidently from the wrong file.
Permission-aware AI on governed content, your choice of LLM
No third-party additions, no custom development. Where SharePoint can get there through extra licensing or a build project, we say so.
These are the purchases that typically follow within eighteen months of deciding native SharePoint is enough.
One platform, then six invoices and a build.
6 add-ons · 2 vendors outside your tenant · ongoing build cost
The same platform, with the layer already on it.
Not “SharePoint free versus Titan paid.” It is SharePoint plus six add-ons and a build project — versus Titan. On that basis the arithmetic reverses, before any productivity gain is counted.
1 add-on · 0 vendors outside your tenant · no build cost
Results across regulated and enterprise customers.
“Titan Workspace has helped us automate approvals and enable easy collaboration internally and externally.”
Director of IT, Dayrise Residential
Fewer than fifty users on one shared folder structure
No regulated industry, no external audit, no client data obligations
Approvals that are genuinely informal — a Teams message is the record
Little or no document work with vendors, clients or contractors
A dedicated in-house SharePoint specialist with time to govern it
No plan to put AI anywhere near your document estate
If that is you today, stay where you are. Just note that everyone leaves that list eventually — and remediating two years of accumulated structure always costs more than setting a convention now.
We map three of your real processes — a contract approval, a confidential folder, and one external collaboration — and show you the line.
Microsoft 365, SharePoint, Purview and Copilot are trademarks of Microsoft Corporation.