Introduction
Staying on top of orders and supplies is a make-or-break in the fast-paced chemical manufacturing industry. Even small inefficiencies can gum up the works. One of the renowned and leading chemical manufacturing company found this out the hard way when their engineering team started struggling with purchase tracking.
This case study delves into the challenges faced by the engineering department's procurement tracking process and the transformative solution provided by Titan Workspace.
Challenges Faced by the Chemical Manufacturing Company
- Manual Email Process The engineering department's purchase requisition process relied heavily on a manual email system. Small units within the department created individual Excel sheets listing the items for purchase requisitions, which were then emailed to the unit head daily.
- Data Discrepancies The manual nature of the process led to a significant challenge – the purchase requisition often got overlooked due to multiple emails. Items were picked from various Excel sheets, resulting in data discrepancies.
Solution Implemented by Titan Workspace
- Common Library Creation Titan Workspace introduced a revolutionary solution by creating a common library for each unit using the Group Library feature in the document management system. This library was seamlessly integrated within the company's Microsoft 365 subscription.
- Centralized Updates With the implementation of the common library, there was now a centralized hub for all purchase requisition updates. This eradicated the need for numerous emails and established a unified platform for tracking and managing procurement data.
- Unit-Specific Visibility The library was designed to be visible only to the designated unit or department within the company. This ensured that each department had its dedicated space for updates, streamlining the process and eliminating the risk of data being lost or overlooked.
- Simplified Data Retrieval The implementation allowed for easy retrieval of specific department data. This eliminated the cumbersome process of sifting through multiple emails and Excel sheets, significantly improving the efficiency of the procurement tracking process.
Business Benefits
- Efficiency Enhancement Titan Workspace introduced a revolutionary solution by creating a common library for each unit using the Group Library feature in the document management system. This library was seamlessly integrated within the company's Microsoft 365 subscription.
- Data Accuracy By eliminating manual email processes and consolidating information in a common library, the company witnessed a significant improvement in data accuracy. This not only saved time but also ensured that procurement decisions were based on reliable information.
- Time and Resource Optimization The Titan Workspace solution allowed for a more optimized use of time and resources. The simplified data retrieval process meant less time spent on searching through emails and Excel sheets, allowing employees to focus on more value-added tasks.
Conclusion
Titan Workspace's document management system has addressed the challenges. Implementing a common library within Microsoft 365 has provided a tailored solution that aligns seamlessly with the needs of the engineering department. Using the solution now each unit can easily make purchase requisition without any fail.
